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Law firms must overcome data management and security fears

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As with any business, data storage is vital for law firms – especially with the amount of confidential client data they process every day. The handling, sharing and protection of this data is pivotal to a firm’s reputation as the repercussions of a data breach or leak can be detrimental to both the business and client.

In today’s fast-paced and competitive industry, going paperless and storing this data digitally is far more efficient than stacking piles of documents. A paperless approach also eliminates the risk of human error when law firms are handling copious amounts of private data on a daily basis. However, digital data storage is still a major challenge for many businesses.

In fact, 29 per cent of law firms we surveyed admitted their main business concern is data management and storage. A quarter of law firms also cited data security and resilience as a major IT challenge. It’s clear managing the sheer amount of data and ensuring its security are a cause for anxiety in the sector but these stigmas can and must be addressed.

Law firms must overcome these fears to transform their businesses and rise above industry competitors. There are multiple data storage options for businesses today – from in-house to the Cloud. Hybrid Cloud is popular amongst many businesses, and law firms in particular can benefit from this solution. Hybrid Cloud allows law firms to run some of their applications on the organisation’s own servers, either in-house or in a commercial data centre, and run some of them in a public Cloud.

A hybrid Cloud system is also a good solution if there is hesitancy about the security of the public cloud for sensitive data. Shockingly, only two years ago, over 170 UK law firms were investigated for breaches of the Data Protection Act (DPA) in just one year. More than a quarter of these were security related incidents. With the constant threat of cybercrime, law firms must ensure they are not putting clients’ sensitive data at risk by implementing sufficient data storage and security solutions from the out-set. They should also provide training to give employees an in-depth understanding of the technology involved and how data breaches could occur.

With 74 per cent of law firms planning on investing in new technology in the next two years, more and more businesses should ensure their data storage and security solutions are consistently reviewed. The firms can then provide improved data protection and concentrate on adding value to clients and business growth.

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